Accountability, in writing
Plavidian Assurance™ Report: Proof of Verified Mail Production
Every camera-verified mailing closes with a signed Plavidian Assurance™ Report that reconciles it end to end: the list as received, the postal documentation behind the postage and, when camera verification is added to the job, the pieces verified by camera as they ran and the failures diverted and recovered.
What the report contains
One document, from your list to USPS induction
Each section is built from the production records of your job. A section appears when its workflow was part of the job, and the report says so in plain language when one was not, so what you read is what actually happened.
Postal documentation
Mail class, preparation method, entry location, postage amount, and the finalized postage statement reference, alongside the certification statement and signature.
Plavidian Sentry™
On jobs with the camera verification add-on, every piece is photographed during addressing and its decoded address and barcode compared against the final reference file. The report states reference pieces, verified pieces, read rate, and verified rate for the run.
List reconciliation
Records received, duplicates removed, households combined where requested, mail-ready count, and carrier-route matching, so the count you approved is the count that was produced.
Reprint recovery
On camera-verified jobs, pieces that fail verification are diverted from the live stream and queued for controlled reprint. The report documents each recovery event and the pieces it covered.
Why it matters for campaigns
Proof you can hand to a treasurer
Campaign mail is spent under scrutiny. When a committee, a consultant, or a compliance reviewer asks what happened to a mailing, you should be able to answer with a document. The Assurance Report gives the person who paid for the mail the same reconciliation Plavidian uses to run the job.
The report documents production and induction. It does not replace official USPS receipts or postage statements, and USPS transit after induction remains outside any mailer's control; delivery visibility for qualifying pieces is available through Plavidian Insight™.
For EDDM mailings, the Assurance Report is the proof the mailing was delivered to USPS. EDDM pieces carry no barcode, so Insight cannot track them the way it tracks addressed mail; the report records the entry location, the postage and the finalized postage statement reference, with the signed certification.
How it is produced
Built from the job's production records
The report is assembled by Plavidian from the job's own production records: the list-processing run and, on jobs with camera verification, the verification report created as the job ran and the recorded reprint events. Nothing in it is typed in afterward. Read about the equipment behind the verification section on the Plavidian Sentry™ page.
Accountability, in writing
Every camera-verified mailing closes with a signed Plavidian Assurance Report that reconciles it from the list as received to USPS induction.
Related
Mail tracking and verified production
How mail is followed from the Intelligent Mail barcode printed on the piece to the USPS scans that show it reached delivery.
- piece-level USPS mail tracking with Plavidian Insight
- what the Intelligent Mail barcode encodes
- Intelligent Mail barcodes and Informed Delivery guide
- Plavidian Insight piece tracking (encyclopedia)
- piece-level camera verification add-on (Plavidian Sentry)
- piece-level verified mail production explained
- political mail printing that is tracked and verified
- a tour of the Plavidian account
- Informed Delivery campaigns (Plavidian Impression)
- USPS service standards and in-home dates in 2026
- Plavidian Mailing Intelligence overview