Letterheads

A letterhead does two jobs, and this product prints both. Most often it is the personalized letter inside a #10 package — the sheet that carries the salutation, the ask, and the signature that make a mailing feel written to one person rather than blasted to a list. The rest of the time it is plain company letterhead: the branded 8.5 × 11 sheet your office runs correspondence, invoices, and notices onto. Same trim, same stocks, same press; what changes is whether the words are variable data we compose per recipient or a static header you fill in later.

The print-sides choice is really a cost-and-purpose choice. A 1/0 black variable-data letter — black toner or ink on the front only — is the workhorse of the letter package: it composes fast, runs cheap at volume, and reads exactly like a letter someone typed and signed. Add 1/1 to carry a variable back page, a disclosure, or a reply summary on the reverse. When the letterhead itself is the brand statement — a full-color logo, a photo band, a colored footer — 4/0 puts full color on the front and 4/4 on both sides. Variable black text can also ride on top of a color header, so the sheet looks designed while the body stays personalized.

Stock is chosen to behave like correspondence, not like a flyer. Both options are uncoated so the surface takes toner and inkjet cleanly, accepts a pen for a countersignature or a handwritten note, and folds crisp without cracking a coated finish along the score. 70lb Text is the standard letter weight — substantial enough to feel like real stationery, light enough that three or four folded sheets still fit a #10 within postal thickness. 70lb Uncoated gives the same honest, matte hand for company letterhead and statements. There is no coating option here by design; a glossy letter reads wrong in the hand and fights the pen.

The whole sheet is laid out around the fold and the envelope. An 8.5 × 11 letter tri-folds into three panels and drops into a #10 exactly, and the recipient address block is positioned so it lands behind the envelope window after folding — which lets the letter address itself and removes a second addressing pass. Variable data drives the parts that change together: the address block, the 'Dear [First Name]' salutation, the ask amount or account figure in the body, and a member or reference ID near the signature. Because those fields are composed from one clean mail file, the name in the window, the name in the greeting, and the record on the reply device all agree.

Every letter runs the same disciplined path as our largest mailings. The list is CASS-standardized and NCOA-updated, deduplicated, and presorted; the variable letter is composed and imaged with the Intelligent Mail barcode and the address block placed for the window; then the sheet is folded and machine-inserted under camera match, where each letter is read and confirmed against the envelope addressed to the same person before it seals. That is the difference between a verified package and a stuffing operation — person A's letter never lands in person B's envelope, and the run reconciles back to your file. We enter the mailing Full-Service so it earns letter automation pricing and feeds USPS tracking as it moves.

A letterhead mails as the personalized contents of a letter package, not on its own — and that is what shapes every spec. Tri-folded, an 8.5 × 11 letter drops into a #10 and mails at letter automation rates, the cheapest lane in the mailstream for a personalized piece; a half-fold rides a 6x9, and full-size sheets that must stay flat move up to a 9x12 at flats pricing. With a window envelope the letter addresses itself: the variable address block prints in the zone that lands behind the window after folding, so there is no separate envelope-addressing pass and no name-to-window mismatch. First-Class buys speed, forwarding, and returns; Marketing Mail buys price at volume, and we quote both from your actual list so the trade is explicit rather than a rule of thumb. Postage prints as a permit imprint, a meter, or live stamps, and we enter the mailing Full-Service so it earns automation pricing and feeds tracking. Plain company letterhead you print in-house is not itself a mailpiece; it becomes one the moment it goes into an addressed envelope.

• One size: 8.5 × 11 in — the standard letter sheet that tri-folds into a #10 window envelope
• Stocks are 70lb Text and 70lb Uncoated; both uncoated so they take toner, inkjet, and a pen
• Coating is None / Uncoated by design — a letter needs to fold clean and hold a signature, not shine
• Print sides: 1/0 or 1/1 black variable-data letters, or 4/0 and 4/4 full color for branded letterhead
• 1/0 black VDP is the cost workhorse inside the #10 package; full color is for letterhead that is itself the brand
• The recipient address block is placed to show through the #10 window, so the letter addresses itself
• Variable data ties the address, salutation, ask amount, and reply ID to one record per recipient
• Camera-matched inserting reconciles every letter to its envelope; entered Full-Service for automation rates